Committee Member Call Out!

April 1st, 2019 - April 22nd, 2019

A committee role at EMBASSY is a voluntary position that lasts for a maximum of two years, with the committee consisting of 5-7 members at any given time. The role requires members to be involved in all aspects of running and maintaining our gallery; this includes (but is not limited to) devising and delivering our annual programme of exhibitions, events and workshops, sourcing funding for these activities and making them happen!


While we aren’t looking for individuals with specific artist-run initiative experience, we are keen to hear from people who are personable, enthusiastic and can help contribute to, and shape EMBASSY.


We would like to emphasise that this is not a paid role, as such we are not soliciting CVs or artist statements from those who wish to apply, rather we would like for you to send us either, a short written expression (max 500 words) of interest or a video / alternative media if you prefer.


We ask that this expression states the reasons for why you would like to join the committee, your interest in being a part of our artist-led organisation, which of the advertised roles you are interested in and why.


We are particularly interested in recruiting for the roles of Treasurer, Technician and Archivist.




Upload agenda to drive in advance of meetings

Final decision if the committee is split

Give presentations at AGM

Facilitate meetings




Minute taking at meetings

Ensure documents on Google Drive are filed correctly

Email admin


Members Officer:


Send membership confirmation emails on receipt of payment

Keep members spreadsheet updated

Send quarterly newsletter

Subscription Reminders

Organise members events

Main point of contact for ECA Intern

Support ECA intern in organising members show


Marketing Manager:


Social Media Campaigns

Website Maintenance

Mailchimp Campaigns




Manage Creative Scotland budget

Ensure invoices are paid, standing orders and direct debit information is kept updated

Send acknowledgement/ payment confirmation emails

Keep Programme Year Financial Overview spreadsheets up to date

Upload annual accounts to Google Drive

Send Programme Year Financial Overview spreadsheets to accountant in advance of OSCR and Companies House deadlines

Upload full accounts to OSCR and Companies House annually

and fill out reports for each

Ensure all Companies House and OSCR information is kept up to date including adding and removing committee members

Ensure all banking information is kept up to date including adding and removing signatories




Maintain equipment store – periodically test equipment to make sure it is working

Research and source new/replacement equipment

Update inventory on Google Drive

Responsible for AV install


Outreach and Engagement Officer:


Develop and implement community engagement/learning projects


Equality and Diversity Officer:


Develop an annual equality and diversity action plan and review

Collate and analyse data collected in monitoring forms




Maintain paper archive – create filing system

Develop publicly accessible archive

Ensure posters are laminated and filed

Photograph and digitise archive

Create digital filing system


From these submissions we will then develop a short list of people to come meet with us individually, discussing further their experiences and interest in becoming a part of the committee.


We apologise in advance but we unfortunately are unable to take on members who are currently in full time education.


Deadline: 21st April


Send applications to